The Vigo County School Corporation utilizes an automated system to register employee absences and assign substitutes from 5:30 a.m. on the days substitutes are required. Advance assignments are made through evening calls from 5:00 p.m. to 10:30 p.m.. These calls are made up to two (2) weeks before the scheduled absence.

When teachers call in absences they may utilize one of three options to secure a needed substitute.

They may "request" a particular substitute in which case the system will call that person (if available) every thirty (30) minutes during call out time until they accept or decline the position. If that substitute has not been reached by 9:00 p.m. on the evening before the absence the system will abandon the request and start calling other qualified substitutes from the pool. It will call until a substitute is secured or all lists are exhausted.

The teacher may choose to let the SubFinder System locate a substitute without making a request for a particular substitute. The teacher may also prearrange a substitute for the absence. In that case the teacher puts in the absence and the substitute but the system does not call out in this instance. The system only makes a record of the job since the substitute already knows about it.

When a substitute is called by the system he/she interacts with a telephone keypad (touch-tone). Training is provided as part of substitute pre-service training. Briefly, the substitute may accept, decline, or indicate he/she wants no more calls during the current calling period. If the substitute declines he/she may be called for subsequent absences in that calling period.

The system also allows substitutes to inquire about jobs for which they are qualified. In order to do this the substitute calls into the system and indicate he/she wishes to know if such jobs are available. Jobs for which the substitute is qualified will be offered to the substitute.

When a substitute has accepted a job he/she will be given a job number. The substitute records this number and reports it when arriving for the assignment at the school. If the substitute later needs to inquire about or cancel the job the number will be necessary.

Contact lists in the system are arranged in the following order: Unless otherwise specified by individual school.

Individuals holding a valid Indiana teaching license. (by appropriate subject area)
Individuals holding a valid substitute certificate . (by area of interest and ability)
All substitutes certified for level needed.
All substitutes regardless of level.

Every attempt will be made to provide the absent teacher with a substitute whose educational credentials can most effectively meet the needs of the students. For More Information-SubFinder (CRS) Home Page