VIGO COUNTY SCHOOL CORPORATION

Board of School Trustees Policy Handbook

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TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION A: FOUNDATIONS AND BASIC COMMITMENTS
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Word.doc
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Ag.doc
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Agb.doc
Policy Description
School Corporation Legal Status
The People and Their School Corporation
Community Involvement in Decision Making
Staff Involvement in Decision Making
Student Involvement in Decision Making
Non-Discrimination
Philosophy of Education
Mission Statement of the V.C.S.C.
Commitment to Accomplishment
Evaluation of the Superintendent
Evaluation - Central Office Administrators
Accomplishment Reporting to the Public
Recognitions for Accomplishment
Publication of Annual Report

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION B: SCHOOL BOARD GOVERNANCE AND OPERATIONS
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Policy Description
Board Operational Goals
Priority Objectives of School Board Operations
School Board Legal Status
School Board Powers and Duties
Governing Body Selection
Board Member Authority
School Board Member Ethics
Conflicts of Interest & Nepotism
Board Organizational Meeting
Board Officers and Duties
Appointed Board Officials
Board-Superintendent Relationships
Advisory Committees to the Board
School Attorney
Consultants to the Board
School Board Meetings
Deleted Policy - Regular School Board Meetings
Deleted Policy - Special Board Meetings
Executive Sessions
Board Meeting Procedures
Notification of Board Meetings
Deleted Policy - Agenda Format
Agenda Preparation and Dissemination
Quorum
Rules of Order
Voting
The Minutes
Public Participation at Board Meetings
News Media Services at Board Meetings
Reporting Board Meeting Business
Procedure for Conducting Hearings
Board Policy Development
Policy Development System
Preliminary Development of Policies
Policy Adoption
Board Review of Administrative Rules
Policy Dissemination
Administration in Policy Absence
Suspension of Policies
Policy Review and Evaluation
Policy Manual Accuracy Check
Board-Staff Communications
New Board Member Orientation
Board Member Development Opportunities
School Board Conferences, Conventions, & Workshops
Board Member Compensation & Expenses
School Board Memberships
Liaison With School Boards Associations

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION C: GENERAL SCHOOL ADMINISTRATION
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Word.doc
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Cdb.doc
Ce.doc
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Ch.doc
Cha.doc
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Ci.doc
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Ck.doc
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Cm.doc
Policy Description
Administration Goals
School Superintendent
Qualifications and Duties of the Superintendent
Recruitment and Appointment of the Superintendent
Superintendent's Contract
Superintendent's Compensation and Benefits
Superintendent's Development Opportunities
Superintendent's Consulting Activities
Evaluation of the Superintendent
Superintendent's Termination of Employment
Administrative Organization Plan
Table of Organization - Superintendent
Table of Organization - Deputy Superintendent
Table of Organization - Exe. Director of Secondary Education
Table of Organization - Exe. Director of Elementary Education
Table of Organization - Controller
Table of Organization - Director of Facility Support & Transportation
Table of Organization - Director of Personnel
Line - Staff Relationships
Management Team
Other Administrative Staff
The Building Principal
Administrative Cabinets and Committees
School Building Administration
Policy Implementation (Enforcement)
Development of Administrative Rules
Administrative Rules Dissemination
Temporary Administrative Arrangements
Administrative Intern Program
Consultants
Administrative Reports
School Corporation Annual Report

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION D: FISCAL MANAGEMENT
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Policy Description
Fiscal Management Goals
Fiscal Management Priority Objectives
The Annual Operating Budget
Budgeting System
Fiscal Year
Budget Deadlines and Schedules
Budget Planning
Determination of Budget Priorities
Dissemination of Budget Recommendations
Budget Hearings, Reviews, and Adoption
Deleted Policy - Budget Adoption Procedures
Budget Appeals Procedures
Budget Implementation
Budget Control
Line Item Transfer Authority
Additional Appropriations
Tax and Debt Limitations
State and Federal Aid Eligibility Determination
Revenues From Local Tax Sources
Revenues From State Tax Sources
Revenues From Federal Sources
Revenues From Investments
Short Term Borrowing
Grants From Private Sources
Rental and Service Charges
Textbook Rentals
Textbook Rental Delinquencies
Gate Receipts and Admissions
Income From School Vocational Education Laboratories Sales and Services
Book Rental Fees and Assessments
Cafeteria Food Prices
Student Parking Stickers (Includes Example of Waiver and Release)
Depository of Funds
Authorized Signatures
Check Writing Services
Bonded Employees and Officers
Fiscal Accounting and Reporting
Accounting System
Financial Reports and Statements
Inventories
Audits
Purchasing Authority
Purchasing Guides
Quality of Goods and Services
Quantity Purchasing
Petty Cash Accounts
Bidding Requirements
Quotation Requirements
Notice of Procurement of Professional Services
Bidding Procedures and Performance Bond Requirements
Opening and Tabulating Bids
Local Purchasing
Purchasing Procedures
Requesting Goods and Services (Requisitions)
Ordering Goods and Services (Purchase Orders)
Receiving of Goods
Vendor Relations
Sales Calls and Demonstrations
Payment Procedures
Payroll Procedures
Pay Day Schedules
Salary Deductions
Expense Reimbursements
Use of Corporation Credit Cards
Cash In School Buildings
Extra-Curricular Fund

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION E: SUPPORT SERVICES

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Policy Description
Support Services Goals
Safety Program
Buildings and Grounds Inspections
Integrated Pest Management
Regulations - Integrated Pest Management
Reporting of Hazards
Accident Prevention
Accidents and Illness
Exhibit - Student Accident Report Form
Emergency Plans
Regulations - Emergency Plans
Fire Drills
Exhibit - School Fire Drill Certificate Form
Bomb Threats
Regulations - Bomb Threats
Emergency Closings
Chemical Management Policy
Buildings and Grounds Management
Buildings and Grounds Security
Vandalism
Custodial Services
Traffic and Parking Controls
Buildings and Grounds Records and Reports
Material Resources Management
Student Transportation Services
School Bus Riders
School Bus Scheduling and Routing
School Bus Safety Program
Bus Driver Examination and Training
School Bus Maintenance
Vehicle Idling Policy
Student Conduct On School Buses
Regulations - Rules For Safety To Be Observed By School Bus Drivers and Pupil Passengers
Special Use of School Buses
Regulations - Special Use of School Buses
School Owned Vehicles
Regulations - School Owned Vehicles
Deleted Policy - Use of Private Vehicles on School Business
Food Services Management
Food Purchasing
Use of Surplus Commodities
Free and Reduced Price Food Services
Vending Machines
Food Sanitation Program
Office Services Management
Office Communications Services
Printing and Duplicating Services
Regulations - Printing and Duplicating Services
Mail and Delivery Services
Telephone Services
Office Services Records and Reports
Data Management (Public Use of School Records)
Request for Disclosure of Public Records
Insurance Management


TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION F: FACILITIES DEVELOPMENT
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Policy Description
Facilities Development Goals
Facilities Development Priority Objectives
Facilities Planning
Enrollment Projections
Facilities Capitalization Programs
Facilities Construction
Educational Specifications
Selection of Architect/Engineer
Site Acquisition Procedure
Construction Contracts Bidding and Awards
Supervision of Construction
Construction Project Insurance Program
Naming New Facilities
Names On Building Plaques
Deleted Policy-Board Inspection & Acceptance of New Facilities
Staff Orientation to New Facilities
Public Dedication of New Facilities
Temporary School Facilities
Retirement of Facilities

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION G: PERSONNEL
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Gdc.doc
Gdca.doc
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Gdea.doc 
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Gdh.doc
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Gdj.doc
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Gdla-e.xls
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Gdpd.doc 
Policy Description
Personnel Policies Goals
Deleted Policy - Health Examinations
Equal Opportunity Employment
Staff Involvement in Decision Making
Staff Conflicts of Interest
Staff Conduct
Sexual Harassment
Exhibit - Report of Sexual Harassment
Drug Free Work Place
Board-Staff Communications
Deleted Policy - Health Examinations
Staff Participation in Community Activities
Staff-Student Relations
Smoking and Other Tobacco Use
Smoking and Other Tobacco Use
Confidentiality (Computer Ethics)
Computer Operations
Staff Complaints and Grievances
Privacy of Criticism
Professional Staff Salary Schedules
Professional Staff Supplementary Pay Plans
Professional Staff Fringe Benefits
Professional Staff Leaves and Absences
Professional Staff Vacations
Deleted Policy - Employee Absence Without Pay - Rescinded
Professional Staff Recruiting
Posting of Professional Staff Vacancies
Professional Staff Hiring
Regulations - Professional Staff Hiring
Nepotism, Employment, and Supervision
Professional Staff Certification
Credit for Previous Teaching Experience
Re-Employment: Special Education Personnel, Covered Bridge Special Education District
Reciprocity with Covered Bridge Special Education District
Criminal History Information
Arrangements for Professional Staff Substitutes
Professional Staff Seniority
Professional Staff Assignments and Transfers
Professional Staff Time Schedules
Professional Staff Work Load
Professional Staff Extra Duty
Professional Staff Meetings
Professional Development Policy
Exhibit - Travel Request Form
Regulations - For Attending Conferences, Professional Meetings, and Staff Development Activities
Evaluation of Certificated Staff
Exhibit - Evaluation for Certificated Staff Form
Exhibit - Employee Observation Record Form
Regulations - Evaluation of Certificated Staff
Reduction in Professional Staff Work Force
Resignation of Professional Staff Members
Classified Staff
Deleted Policy - Health Examinations
Alcohol and Controlled Substance Testing Policy For Commercial Drivers License (CDL) Employees
Regulations - Testing of Commercial Drivers License Employees
Classified Staff Salary Schedules
Classified Staff Contracts and Compensation Plans
Classified Staff Fringe Benefits
Classified Staff Leaves and Absences
Classified Staff Vacation and Holidays
Deleted Policy - Employee Absence Without Pay - Rescinded
Classified Staff Recruiting
Posting of Classified Staff Vacancies
Classified Staff Hiring
Part-Time and Substitute Classified Staff Employment
Arrangements for Classified Staff Substitutes
Classified Staff Probation and Tenure
Classified Staff Seniority
Classified Staff Assignments and Transfers
Classified Staff Time Schedules
Classified Staff Visitations and Conferences
Exhibit - Travel Request Form
Regulations - For Attending Conferences, Professional Meetings, and Staff Development Activities
Supervision of Classified Staff
Evaluation of Classified Staff
Classified Staff Promotions
Retirement of Classified Staff
Resignation of Classified Staff
Suspension and Dismissal of Classified Staff

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION H: NEGOTIATIONS
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Word.doc
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Policy Description
Negotiations' Goals
Procedures Absent Enabling Laws For Negotiations - Recognition of Exclusive Bargaining Representatives for Classified Employees
Negotiations' Legal Status - Certificated Employees
School Board Negotiating Powers and Duties
Board Negotiation Agents
Superintendent's Role in Negotiation

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION I: INSTRUCTION

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Policy Description
Mission Statement of the Vigo County School Corporation
Deleted Policy - Mission Statement/Middle Level Education
Philosophy of Education
Deleted Policy - Philosophy of Education in Secondary Schools
Deleted Policy - Philosophy Statement for Middle Level Education
School Calendar
School Day - Students
Organization of Instruction
Curriculum Development
Curriculum Research
Exhibit - Request for Permission to do Research Form
Pilot Projects
Curriculum Adoption
Curriculum Guides and Course Outlines
Occupational Education (Vocational Education)
Work Experience Opportunities
Programs for Teenage Parents
Homebound Instruction
 Exhibit - Referral Form for Homebound Teaching
Summer School
Enrollment in College Courses
Student Organizations
Deleted Policy - GPA Restrictions for High School Extra-Curricular Activities
Deleted Policy - GPA Restrictions for Middle School Extra-Curricular Activities
Solicitation of Advertising for School Newspapers and Yearbooks
Solicitation of Advertising for Athletic and Academic Competition Equipment
Regulations - Solicitation of Advertising for Athletic and Academic Competition Equipment
Student Publications
Student Participation in Community Activities
Exhibit - Request for Student Participation in a Community Activity Form
 Regulations - Procedures for Requesting Student Participation in a Community Activity
Adult Education Programs
Class Size - Elementary
Class Size - Secondary
Textbook Selection and Adoption
Right to Inspect Certain Instructional Materials
Exhibit - Consent of Student Submission to Surveys, Personal Analysis, or Evaluations Form
Selection of Educational Resources
Request for Review of Educational Resources
Regulations - Request for Review of Educational Resources
Exhibit - Citizen's Request for Review of Educational Resources Form
Policy on Corporation Provided Access to Electronic Information, Services, and Networks
Exhibit - Vigo County School Corporation Network Use Agreement Form
Field Trips and Excursions
Exhibit - Request for Special Transportation Form
Community Resource Persons
School Volunteers
Pass-Fail Option (High Schools)
Homework
Class Ranking
Student Retention for Extra-curricular Reasons
High School Graduation Requirements
Academic Honors Diploma Requirements
Acceptance of Credit From Non-Accredited School
Regulations - Acceptance of Credit From Non-Accredited School
Transfer of Credit from Foreign Country
Foreign Exchange Students
Repeating a Course for Improved Grade (High School)
High School Credit for Courses Completed Before Students Enter Grade 9
Testing Programs
Student Publications
Teaching About Controversial Issues
Display of the Flag
Animals in the School
Participation in Political Activities

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION J: STUDENTS

HTML
JA
JB
JC
JCA
JCA-E
JCA-EE
JCA-R
JCC
JCD
JEA
JEBA
JECB
JECBA
JECD
JECE
JECE-E
JED
JEFA
JF
JFA
JF-E
JF-R
JFCI
JFCI-E
JFG
JFGA
JFGA-E
JFGB
JFGB-R 
JFGC
JFGC-R
JFH
JFHA
JFHA-E
JGA
JGA-E
JGA-R 
JHA
JHC
JHC-E 
JHC-R 
JHCB
JHCB-R 
JHCD
JHCD-R
JHFA
JHFA-E 
JHFA-R 
JHFB
JHFD
JHFD-E
JHFE
JM
JO
JO-E

JOA
JOB
JP
JQ

Word.doc
Ja.doc
Jb.doc
Jc.doc 
Jca.doc
Jca-e.doc
Jca-ee.doc
Jca-r.doc
Jcc.doc
Jcd.doc
Jea.doc
Jeba.doc
Jecb.doc
Jecba.doc
Jecd.doc
Jece.doc
Jece-e.doc
Jed.doc
Jefa.doc
Jf.doc
Jfa.doc
Jf-e.doc
Jf-r.doc
Jfci.doc
Jfci-e.doc
Jfg.doc 
Jfga.doc
Jfga-e.doc
Jfgb.doc
Jfgb-r.doc 
Jfgc.doc 
Jfgc-r.doc
Jfh.doc 
Jfha.doc
Jfha-e.doc
Jga.doc
Jga-e.doc
Jga-r.doc
Jha.doc 
Jhc.doc 
Jhc-e.doc
Jhc-r.doc
Jhcb.doc 
Jhcb-r.doc
Jhcd.doc 
Jhcd-r.doc
Jhfa.doc
Jhfa-e.doc
Jhfa-r.doc
Jhfb.doc
Jhfd.doc
Jhfd-e.doc
Jhfe.doc
Jm.doc
Jo.doc
Jo-e.doc

Joa.doc
Job.doc
Jp.doc
Jq.doc

Policy Description
Deleted Policy - Student Policies Goals
Equal Educational Opportunities
School Attendance Areas
School Districts 
Delted Policy - Attendance Permit Letter of Commitment
Exhibit - Elementary/Secondary Permit Request Forms
Regulations - School Districts
Transfers Within the Vigo County School Corporation
Transfer from Other Systems
School Attendance
Entrance to Kindergarten and First Grade/Early Entrance
Tuition Students
Foreign Exchange Students
Assignment of Students to Alternative Educational Services
Student Withdrawal From School
Exhibit - Written Consent of Student Withdrawal Form
Student Attendance
Closed Campus
Student Rights and Responsibilities
Bullying
Exhibit - Student Discipline Policy/Notice of Student Suspension Form/Request for Expulsion Form/Notice of Hearing Form(Forms A, A-1, B, and F)
Regulations - Tobacco, Drug/Alcohol Restrictions
Alcohol and Drug Violation Reporting Act
Exhibit - Administrative Report of School Employee Observed Criminal Law Violation On or Within 1,000 Ft. of School Property Form
Interrogations and Searches
Questioning of Students
Exhibit - Release of Pupil to Law Enforcement Authority
Student Lockers
Regulations - Student Lockers
Use of Metal Detectors
Regulations - Use of Metal Detectors
Student Complaints and Grievances
Sexual Harassment
 Exhibit - Report of Sexual Harassment
Corporal Punishment
Exhibit - Notice of Corporal Punishment Form
Deleted Policy - Regulations for Use of Corporal Punishment
Deleted Policy - Accident Insurance Plan for Pupils
Accidents and Illness
Exhibit - Student Accident Report Form
Regulations - Accidents and Illness
Inoculations of Students
Regulations - Inoculations of Students
Administering Medicines to Students
Regulations - Administering Medicines to Students
Reporting of Suspected Child Abuse/Neglect
Exhibit - Release of Pupil to Child Protection Service or Law Enforcement Authority Form
Regulations - Reporting of Suspected Child Abuse/Neglect
Safety Patrol
Driver's License/Permit Restriction Policy
Exhibits - Driver's License/Permit Restriction Policy (Forms to be filled out)
Student Driving/Riding and Parking Policy and Parent Waiver/Release Form
Staff-Student Relations
Student Records
Exhibit - Notice to Parents and Students of Their Rights Concerning Education Records/Denial of Permission to Release Certain Directory Information Without
PriorWritten Consent Form
School Class Rings
School Pictures
School-Age Child-Care Program - Reasonable Care Standards
Student and Staff Wellness Policy

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION K: SCHOOL-COMMUNITY RELATIONS
HTML
KA
KBC
KBCC
KC
KD
KDG
KE
KF
KG
KG-E 
KG-R
KGB
KGB-E 
KGC
KH
KI
KJ
KJA
KJB
KL
KLB
KLB-R 
KLB-E 
KMA
KMAA
KMG
KN
Word.doc
Ka.doc 
Kbc.doc 
Kbcc.doc
Kc.doc 
Kd.doc 
Kdg.doc
Ke.doc 
Kf.doc 
Kg.doc 
Kg-e.doc 
Kg-r.doc 
Kgb.doc
Kgb-e.doc
Kgc.doc 
Kh.doc 
Ki.doc 
Kj.doc 
Kja.doc 
Kjb.doc
Kl.doc
Klb.doc
Klb-r.doc
Klb-e.doc 
Kma.doc
Kmaa.doc
Kmg.doc
Kn.doc
Policy Description
School-Community Relations Goals
News Media Relations
News Media Services at Board Meetings
Community Involvement in Decision Making
Public Participation at Board Meetings
Registered Sex Offender Policy
Staff Participation in Community Activities
Community Resource Persons
Community Use of School Facilities
Exhibit - Application for Use of School Facilities
Regulations - Community Use of School Facilities
Civility Policy
Exhibit - Civility Policy Report Form
Deleted Policy - Smoking on School Premises
Public Gifts to the Schools
Public Solicitation in the Schools
Advertising in the Schools
Advertising in the Schools - Travel Literature
Advertising in the Schools - Book Club Announcements
Public Complaints
Request for Review of Educational Resources
Regulations - Request for Review of Educational Resources
Exhibit - Citizen's Request for Review of Educational Resources Form
Relations with Parents Organizations
Parent Involvement
Partnerships in Education
Allocation of Tickets

TOP||Foundations and Basic Commitments||School Board Governance and Operations||General School Administration
Fiscal Management||Support Services||Facilities Development||Personnel||Negotiations||Instruction||Students
School-Community Relations||Education Agency Relations||BOTTOM

SECTION L: EDUCATION AGENCY RELATIONS
HTML
LA
LA-R
LA-E
LB
LC
LC-E
LE
LEA
LEB
LG
LH
LI
Word.doc
La.doc
La-r.doc
La-e.doc
Lb.doc
Lc.doc
Lc-e.doc
Le.doc
Lea.doc
Leb.doc
Lg.doc
Lh.doc
Li.doc
Policy Description
Education Agency Relations Goals
Regulations - Procedures for Requesting Student Participation In A Community Activity
Exhibit - Request for Student Participation In A Community Activity Form
Relations with Other Schools and School Districts/Relations with Parochial and Private Schools
Relations With Education Research & Service Centers
Exhibit - Request for Permission To Do Research Form
Relations With Colleges and Universities
Student Teaching and Internships
Enrollment in College Courses
State Education Agency Relations
Federal Education Agency Relations
Relations With Educational Accreditation Agencies

Revised: February 2014

Page last updated - 02/26/14
To report problems or request additions: webmaster@vigoschools.org
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