A REGULAR MEETING OT THE BOARD OF SCHOOL TRUSTEES OF THE VIGO COUNTY SCHOOL CORPORATION, VIGO COUNTY, INDIANA, WAS HELD AT THE ADMINISTRATION BUILDING, 686 WABASH AVENUE, TERRE HAUTE, INDIANA, ON THE 8TH DAY OF APRIL, 2002, AT 7:00 P.M.

THE FOLLOWING BOARD MEMBERS WERE PRESENT: DR. JOSEPH MINNIS, MR. KENNETH SCHUSTER, MR. MICHAEL TOM, MR. MEL BURKS, MR. GENE SHIKE, MR. ALFERD HAMBLEN, AND MR. MARK MAY.

Pledge of Allegiance

Mr. Alferd Hamblen led the Pledge of Allegiance.

Spotlight

Mr. Mark Miller, Principal at Sarah Scott Middle School, and members of his staff shared with the audience a special video production of their Veteran’s Day Program held on November 11, 2001.

First Call for Citizens Comments

Comments were received from Mr. Dave Hurst, Executive Director, of the Vigo County Taxpayers Association.

Consent Agenda

Mr. May moved that the Consent Agenda be approved. Mr. Hamblen seconded the motion. Mr. Schuster, Mr. Tom, Mr. Burks, Mr. Hamblen, and Mr. May voted "aye." Dr. Minnis and Mr. Shike "abstained."

The following Consent Agenda Items were approved:

    1. Minutes – Regular Meeting – March 11, 2002
    2. Accounts Payable Docket for Interim Payments in March
    3. Financial Status Report – Month Ending March 2002
    4. Encumbrance Report – Period Ending March 31, 2002
    5. Permission to Purchase Equipment from Extra-Curricular Funds
    6. Professional Leave Requests

Discussion

Per Diem Pay for Board Members

Mr. May reported that he has been in contact with the Indiana School Boards Association, and received information from them regarding per diem pay for Board Members. He reported that they do a survey and have mailed out 290 copies, and of those 250 were returned. Out of those returned, approximately 30% opted to include per diem pay. Mr. May noted that out of the 250 school corporations that responded, 69 of them elected for an average per diem on regular meetings of $84.43, and 76 responded with an average per diem for special meetings at $51.62. Mr. May reported that it would be his recommendation that the Board participate in the per diem option, and go with the average of those responding to the survey.

Mr. Shike thanked Mr. May for the research he did regarding per diem pay, and commented that he would agree with Mr. May’s recommendation 100% of the time under normal circumstances, but as Mr. Hurst explained these are not normal circumstances. Mr. Shike stated that we have no way of knowing what the state will finally do with their budget, and it is his feeling that at this time it is necessary to take the bleakest outlook and work from that point. Mr. Shike suggested that the administration review our Capital Projects, to see if there are some projects that could be cut back, or prolonged for a year or two if needed. He commented that he is not if favor of teacher lay-off or cutting programs for students.

Mr. Tom stated that he is not interested in per diem pay, and it is his feeling that every dollar needs to be spent directly on the education of our young people.

Mr. Burks stated that he is not supportive of any increase for Board Members, now or ever. He noted that it is his belief that this is a job that is from the heart, and Board Members knew what the salary would be when they elected to run for the position.

Mr. Shike commented that he feels that the reason some corporations pay per diem to Board Members is so they would be encouraged to attend all meetings, and that isn’t the case with our Board Members at this time.

Mr. Schuster thanked Mr. May for the time he spent on this research. He noted that maybe at a future date this could be reviewed, but doesn’t think any of the Board Members ran for office because of the money involved, and concurred with Mr. Shike that all money should go to the students.

Mr. Tanoos commented that Mr. Shike’s comments regarding tightening the expenses is very accurate, and assured the Board that the administration has tightened the belt over the course of the last four years as a team. He remarked that the cash balance has grown ,and it is agreed that programs and teacher positions should not be cut. He commented that the administration will continue to meet, as they have over the past two weeks, to talk about money issues. He remarked that the administration appreciates the leadership of the Board in this area, and will continue to work to ensure the financial stability of the school corporation.

Dr. Minnis concurred with Mr. Burks in that he would not vote for per diem pay now or later.

New Business

Personnel Report

Mr. Tanoos presented the Personnel Report for approval.

Mr. Shike moved that the Personnel Report be approved. Mr. Tom seconded the motion. The motion passed unanimously.

 

Permission to Seek a Temporary Loan

Mr. Tanoos requested permission for the Chief Financial Officer to seek a temporary loan to cover the possible deficit in the General Fund forecasted to occur in the first half of 2002. He noted that the proposed borrowing would be in the form of tuition support anticipation warrants not to exceed five million dollars ($5,000,000). It was further recommended that the Board approve the notice to bidders and the resolution stating an emergency for borrowing exists for the General Fund.

Mr. Shike moved for approval. Mr. Tom seconded the motion. The motion passed unanimously.

Recommendation for Design/Construction Professionals

Mr. Tanoos stated that the administration is recommending that R.W. Clinton and Associates and Hannum, Wagle & Cline be contracted to design and manage the construction of the three new elementary school projects.

Mr. Danner introduced Mr. Gary Turner of R.W. Clinton and associates, and Mr. David Hannum, of Hannum, Wagle & Cline, who responded to questions from Board Members.

Mr. May moved for approval. Mr. Hamblen seconded the motion.

Following considerable discussion, the vote was as follows: Dr. Minnis, Mr. Schuster, Mr. Tom, Mr. Burks, Mr. Hamblen, and Mr. May voted "yes." Mr. Shike voted "yes", on R.W. Clinton, and "abstained" on Hannum, Wagle & Cline.

Recommendation to Accept the Offer from the Indiana Department of Transportation

Mr. Tanoos requested permission to accept an offer from the Indiana Department of Transportation to obtain a narrow strip of property adjacent to Jessica Drive on the Dixie Bee Elementary School Property. He noted that Jessica Drive will be widened to include an additional lane as part of the SR641 project.

Mr. Shike moved for approval. Mr. May seconded the motion. Dr. Minnis, Mr. Schuster, Mr. Burks, Mr. Shike, Mr. Hamblen, and Mr. May voted "yes." Mr. Tom voted "no."

Policy JEBA – Entrance to Kindergarten and First Grade

Mrs. Correll requested approval for the revisions of Policy JEBA to bring it in compliance with Indiana State Code 20-8.7-3-17.

Mr. Shike moved for approval. Mr. Tom seconded the motion. The motion passed unanimously.

 

Grants

Mr. Tanoos requested permission to approve the following grants:

    1. Professional Development Schools Grant – Deming Elementary School
    2. Professional Development Schools Grant – Meadows Elementary School

Mr. Schuster moved to approve the grants. Mr Hamblen seconded the motion. The motion passed unanimously

Comments/Correspondence/Information

Second Call for Citizen Comments

Comments were received from Mr. Michael Misovich and Mr. George Amies.

Information and Proposals from Board Members

Mr. Tanoos congratulated Mr. Bob Mardis who recently received the National Award for Juvenile Justice, and will be honored in Washington, D.C. Mr. Tanoos commented that Mr. Mardis would also be honored at a future meeting of the Board of School Trustees.

Mr. Tanoos noted that Dr. Goeller shared with the Board some information regarding textbook adoption, and the administration will be bringing information regarding language arts and foreign languages at the next Board meeting for approval. Mr. Tanoos suggested the books were available for viewing.

Adjournment – 8:15 P.M.

 

Approved:

______________________________President _____________________________

______________________________Vice Pres. _____________________________

______________________________Secretary _____________________________

______________________________Dep. Secy.