VIGO COUNTY SCHOOL CORPORATION

BOARD OF SCHOOL TRUSTEES MEETING

MONDAY, DECEMBER 8, 2003

7:00 P.M.

 

 

MINUTES

 

 

 

A meeting of the Board of School Trustees of the Vigo County School Corporation, Vigo County Indiana, was held at the Administration Building, 686 Wabash Avenue, Terre Haute, Indiana, on the 8th day of December 2003 at 7:00 P.M.

 

The following Board Members were present:  Mr. Kenneth Schuster, Mr. Michael Tom, Mr. Mel Burks, Mr. Gene Shike, Mr. Alferd Hamblen, Mr. Guille Cox, and Dr. Joseph Minnis.

 

Pledge of Allegiance

 

The Pledge of Allegiance was led by Superintendent Daniel Tanoos.

 

Resolution of Memoriam

 

Mr. Gene Shike presented the Resolution of Memoriam for Ms. Pamela Hiquet, former Vigo County School Corporation employee.

 

Spotlight

 

West Vigo High School was recognized for their participation in Project Aspire, a project that provides students an opportunity to participate in advanced studies in mathematics and science courses.

 

First Call for Citizen’s Comments

 

(No Comments Were Received)

 

Consent Agenda

 

Mr. Shike moved for approval of the consent agenda.  Mr. Hamblen seconded the motion.  The motion passed unanimously.

 

The following consent agenda items were approved:

 

            1.            Minutes – Regular Meeting – November 24, 2003

 

            2.            Year-End Adjustment of Appropriations – General and Transportation Funds

 

            3.            Year-End Transfers for Capital Projects Fund Projects

 

            4.            Permission to Purchase Equipment from Extra-Curricular Funds

 

            5.            Professional Leave Requests

 

            6.            Gift – Sarah Scott Middle School – Satellite Receiver/Decoder and assistance

                        with installation($7,000.00) – WTHI-TV

 

New Business

 

Personnel Report

 

Mr. Tanoos presented the Personnel Report.

 

Mr. Cox moved to approve the Personnel Report.  Mr. Schuster seconded the motion.  The motion passed unanimously.

 

Tax Anticipation Warrants – Tax Supported Fund

 

Mr. Tanoos noted that the Board of School Trustees granted permission to the Chief Financial Officer to seek a temporary loan to cover anticipated cash flow deficits in the tax supported funds during the 2003 budget year.  He requested permission for the approval of the sale of Tax Anticipation Warrants for the funds in the amount of $35,000,000.

 

Mr. Shike moved for approval.  Mr. Tom seconded the motion.  The motion passed unanimously.

 

Surplus Equipment Resolution – Fixed Asset Inventory Update

 

Mr. Tanoos stated that the State Board of Accounts regulations require that the fixed asset inventory for the school corporation be taken once every two years.  He noted that the fixed asset inventory for the school corporation was updated this fall and certain assets were found to be of no value.  Mr. Tanoos requested permission to approve the resolution declaring identified equipment from this inventory as surplus equipment and approve disposition of the surplus items.

 

Following discussion, Mr. Shike moved for approval.  Mr. Schuster seconded the motion.  The motion passed unanimously.

 

Sale of Former Crawford School

 

Mr. Tanoos requested permission to adopt the resolution approving the sale of the former Crawford Elementary School property to the Western Indiana Community Action Agency, Inc., for $164,000.

 

Mr. Cox moved for approval.  Mr. Tom seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Construction Project Change Orders

 

Mr. Hannum, Mr. Tanoos, and Mr. Thornton made a presentation regarding change orders for the three new elementary schools.  Discussion ensued regarding change orders and change order amounts that would need Board approval.  Mr. Tanoos stated that in signing these documents he had not done anything different than previous superintendents in Vigo County, or other superintendents around the state.  He noted that he and Mr. Thornton did confer with other superintendents regarding their change order procedure.  Mr. Bauer commented that he had conferred with Dave Emmert of Indiana School Boards Association and they are in agreement that to have Board approval on every change order would delay construction.  Mr. Bauer presented the following resolution regarding this issue:

 

Be it Resolved that the superintendent or his designee is authorized on behalf of the Board of School Trustees to approve all change orders at Franklin, Fayette and Consolidated Elementary Schools which are not in excess of $50,000 provided that all such change orders are within budget, within the scope of the project to which they are related, and are approved by the architect engineering construction manager.  Resolved further, change orders which are in excess of $50,000 shall be subject to separate action by the Board of School Trustees, Resolved further if the net aggregate change orders exceeds 1.5% of the total project budget then all change orders thereafter shall be subject to separate action by the Board of School Trustees.

 

Mr. Cox moved to approve the resolution presented by Mr. Bauer.  Mr. Tom seconded the motion.  Mr. Schuster, Mr. Tom, Mr. Burks, Mr. Hamblen, Mr. Cox, and Dr. Minnis voted “aye.”  Mr. Shike voted “no.”

 

Food Service Employee Agreement

 

Mr. Tanoos stated that the Food Service employees of the Vigo County School Corporation met and reached an agreement subject to Board approval regarding all aspects of salary and benefit issues.  He noted that the package includes a 2.3% salary increase, a 0.5% insurance increase, and a 0.2% increase in severance benefits.  The result is a 3.0% salary and benefits package.

 

Mr. Hamblen moved for approval.  Mr. Schuster seconded the motion.  The motion passed unanimously.

 

Purchase of Football Field Crowning

 

Mr. Tanoos noted that bids were received and opened on November 18, 2003, for the crowning and new turf for the three Vigo County High School football fields.  Mr. Tanoos requested permission to enter into a contract with the lowest bidder, Yardberry Landscape & Excavating, Inc., for an amount of $129,800.00.

 

Mr. Burks moved for approval.  Mr. Cox seconded the motion.  The motion passed unanimously.

 

Mathematics Curriculum Textbook Adoption Committee

 

Mr. Tanoos requested permission to accept the Mathematics Curriculum Textbook Committee listed in the board packet.

 

Mr. Hamblen moved for approval.  Mr. Cox seconded the motion.  The motion passed unanimously.

(See Proceedings)

Title II Teacher Qualifying Enhancement Grant

 

Mr. Tanoos stated that Indiana State University and the Professional Development Schools have received a Title II Teacher Qualifying Enhancement Five-Year Grant from the United States Department of Education, and requested permission to accept the grant.

 

Mr. Burks moved for approval.  Mr. Schuster seconded the motion.  The motion passed unanimously.

 

Comments/Correspondence/Information

 

Second Call for Citizens Comments

 

(No Comments Were Received)

 

Information and Proposals from Board Members

 

Dr. Minnis reported that the Fayette community group interested in the Fayette property are working with consultants on a plan to bring the gymnasium entrance to ground level.  Dr. Minnis commented that the committee will need to know from Mr. Hannum the timeline as to when they must make their decision regarding the property.  Dr. Minnis also remarked that the community group will be meeting with someone in January regarding the possibility of writing a grant to help them.

 

Mr. Tanoos requested that Mr. Danner be involved with the committee.

 

Dr. Minnis asked if the Reading Recovery program is required to take the absolute bottom students.  He remarked that it is the feeling of some that more progress could be made if they could take the students in the next step above that.  He remarked that the teachers are trying to get the students up to grade level, and according to the report that was received many of those students end up in special education anyway so their time was not as productive as it could have been with students who had better potential to get to grade level more quickly.

 

Dr. Goeller remarked that the Reading Recovery program tests students in the first grade and according to Reading Recovery guidelines we must try to address the needs of the low of the low.  She commended that what does happen occasionally is that a student will end up eventually qualifying for special education services, but in the first grade you don’t always know that he will be receiving special education services later on.  Dr. Goeller stated that they are also working to help special education students make gains.

 

Adjournment   8:55 P.M.

 

Approved:

 

______________________________President   _____________________________

 

______________________________Vice Pres.  _____________________________

 

______________________________Secretary   _____________________________

 

_________________

_____________Dep. Secy.