VIGO COUNTY SCHOOL CORPORATION

BOARD OF SCHOOL TRUSTEES MEETING

MONDAY, JULY 28, 2003

 

 

MINUTES

 

 

A meeting of the Board of School Trustees of the Vigo County School Corporation, Vigo County, Indiana, was held at the Administration Building, 686 Wabash Avenue,

Terre Haute, Indiana, on the 28th day of July 2003 at 7:00 P.M.

 

The following Board Members were present:  Mr. Gene Shike, Mr. Alferd Hamblen, Mr. Guille Cox, Dr. Joseph Minnis, Mr. Kenneth Schuster, and Mr. Michael Tom.

 

Pledge of Allegiance

 

Mr. Alferd Hamblen led the Pledge of Allegiance.

 

Spotlights

 

Teacher Awards

 

Mr. Mick Newport, Principal at Terre Haute North Vigo High School, introduced Mrs. Martha Layton, a teacher of French and Spanish at North Vigo.  Dr. Tammy Roeschlein, Principal at Chauncey Rose Middle School, introduced Mr. Michael Joyce, a teacher of special education students at Chauncey Rose.  Mrs. Layton was named a Golden Apple winner by WTHI-TV, and Mr. Joyce received the Wal-Mart Outstanding Teacher award.

 

Performing Arts Workshop and Visual Arts Institute

 

Mrs. Holly Pies presented a brief overview of the Performing Arts Workshop and the Visual Arts Institute.  Mr. Rex Magner,  Mrs. Nancy Livengood, and students of the Performing Arts Workshop highlighted segments of this year’s performance entitled Plain and Fancy.

 

First Call for Citizens Comments

 

No Comments Were Received

 

Consent Agenda

 

Mr. Shike moved for approval of the Consent Agenda.  Mr. Cox seconded the motion.  The motion passed unanimously.

 

            The following Consent Agenda items were approved:

 

                        1.            Minutes – Regular Meeting – June 9, 2003

 

                        2.            Accounts Payable Docket - July 28, 2003

 

                        3.            Encumbrance Report – Period Ending June 30, 2003

 

                        4.            Financial Status Report – June 2003

 

                        5.            Professional Leave Requests

 

                        6.            Gifts

 

                                    a.            Meadows Elementary School - $3,000.00 from the Meadows

                                                Parent Teacher Association for redecorating the lobby

                                                entrance.

 

                                    b.            Franklin Elementary School - $2,530.00 in book credits from

                                                First Book – Wabash Valley.  Students will receive one book

                                                each month to keep for their personal book collections.

 

                                    c.            Fuqua Elementary School - $10,000.00 from Terre Haute

                                                Regional Hospital to continue the Kids, Family, and

                                                Community Program at the school.

 

New Business

 

Personnel Report

 

Mr. Tanoos presented the Personnel Report for approval.

 

Mr. Cox moved for approval of the Personnel Report.  Mr. Schuster seconded the motion.  The motion passed unanimously.

 

2004 Budgets

 

Mr. Thornton presented the 2004 Budgets to the Board and requested permission to advertise.  The budgets presented were as follows:  General Fund, Capital Projects Fund, Transportation Fund, Bus Replacement Fund, Debt Service Fund, and Special Education Preschool Fund.

 

Mr. Shike moved for approval.  Mr. Schuster seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

School Calendars for 2004-2005 and 2005-2006

 

Mr. Tanoos presented the School Calendars for the 2004-2005 and 2005-2006 school years and requested Board approval.

 

Mr. Cox moved for approval.  Mr. Schuster seconded the motion.  The motion passed unanimously.

 

Emergency Declaration for Storm Damage

 

Mr. Tanoos requested that the Board approve the use of the Capital Projects Fund emergency line item to refinance the repair of roofing, trees and fencing at Honey Creek Middle School and South Vigo High School.  The total cost of the repair for damages is approximately $24,000.00.

 

Mr. Shike moved for approval.  Mr. Tom seconded the motion.  The motion passed unanimously.

 

Activity Trip Charges

 

Mr. Tanoos requested permission to increase activity trip charges for the 2003-2004 school year.  He stated that recommended mileage charges increase from $.20 to $.30 per mile, and hourly billing rates increase from $12.50 to $13.00 per hour.

 

Mr. Hamblen moved for approval.  Mr. Cox seconded the motion.  Mr. Shike, Mr. Hamblen, Mr. Cox, Dr. Minnis, and Mr. Tom voted “yes.”  Mr. Schuster voted “no.”

 

High School Track/Football Facilities

 

Mr. Tanoos noted that Bids were opened July 17, 2003 and reviewed by Tom Thornton, Jay Etling, Dave Danner John Rushing, and Ed Soots for high school track/football facilities.  He recommended that contracts be awarded to the low bidders as follows:  Bid Package #1 to Sycamore Engineering in the amount of $329,000.00, and Bid Package #2 to Future Construction in the amount of $284,400.00 and that all other bids be rejected.

 

Mr. Shike moved for approval.  Mr. Cox seconded the motion.  The motion passed unanimously.

 

Further discussion ensued, and Mr. Shike made a motion to use the remaining funds from the refinancing issue to complete the athletic project including the concession stands and restrooms.  Mr. Schuster seconded the motion.  Mr. Shike, Mr. Schuster, and Mr. Tom voted “yes.”  Mr. Hamblen, Mr. Cox, and Dr. Minnis voted “no.”  The motion resulted in a tied vote.

 

Considerable discussion between Board Members ensued concerning the use of funds from the refinancing issue to include restrooms and concession stands to the high school track/football facilities project.

 

Mr. Shike withdrew his motion and will bring it back at the August 11th Board Meeting.

 

Graduate Assistant Athletic Trainers

 

Mr. Tanoos requested permission to enter into an agreement with Indiana State University to provide two (2) graduate athletic trainers each for Terre Haute North Vigo, Terre Haute South Vigo, and West Vigo High Schools for the 2003-2004 school year.  He noted that the total cost to the corporation would be $33,000.00.

 

Mr. Tom moved for approval.  Mr. Hamblen seconded the motion. The motion passed unanimously.

 

Transfer of Library Books

 

Mr. Tanoos requested that library books no longer needed and which would otherwise be disposed of, be transferred to the Vigo county Public Library.

 

Mr. Schuster moved for approval.  Mr. Cox seconded the motion.  The motion passed unanimously.

 

Purchase of Title I Bookroom Materials

 

Mr. Tanoos noted that bids were received and opened on July 8, 2003 for Title I bookroom materials, and it is recommended that contracts be awarded to seven (7) vendors for a total cost of $164,309.82.

 

Mr. Cox moved for approval.  Mr. Shike seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Cafeteria Supplies and Food Bids

 

Mr. Tanoos recommended that cafeteria items 100110 through 200804 for the bid period August 1, 2003 through July 30, 2004 be awarded to Prairie Farms and Interstate Brands.  He further recommended that cafeteria items 201000 through 703418 for the bid period August 1, 2003 through January 16, 2004 be awarded to the following vendors:  B & B Foods, Beasley Foods, Clark Products, Dakota Gourmet/Sonne, Lance, Inc., Linco Coffee, and Wabash Coffee, Inc.

 

Mr. Tom moved for approval.  Mr. Hamblen seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Comments/Correspondence/Information

 

Second Call for Citizens Comments

 

No Comments Were Received

 

Information and Proposals from Board Members

 

Mr. Shike stated that he would like to have the remodeled football and track facilities at North Vigo High School be named in honor of Mr. Carl Riddle, the first principal at Terre Haute North Vigo.

 

Mr. Schuster concurred with Mr. Shike’s suggestion to name the remodeled football and track facilities at North Vigo High School after Mr. Carl S. Riddle.

 

Dr. Minnis asked Mr. Thornton if the Board could transfer expenditures for utilities and insurance to the Capital Projects Fund.  Mr. Thornton responded that such a transfer is possible, but not in 2004 because it was not advertised when the Board approved the 2004 Budget.

 

Mr. Cox commended the Otter Creek Middle School Botball Team for placing 5th in the nation at the national competition in Oklahoma.

 

Adjournment:   8:30 P.M.

 

Approved:

 

______________________________President    ______________________________

 

______________________________Vice Pres.   ______________________________

 

______________________________Secretary    ______________________________

 

______________________________Dep.Secy.