VIGO COUNTY SCHOOL CORPORATION

BOARD OF SCHOOL TRUSTEES MEETING

ADMINISTRATION BUILDING – 686 WABASH AVENUE

MONDAY, JUNE 25, 2007

7:00 P.M.

 

 

M I N U T E S

 

 

A meeting of the Board of School Trustees of the Vigo County School Corporation was held at the Vigo County School Corporation Administration Building, 686 Wabash Avenue, Terre Haute, Indiana on June 25, 2007.

 

The following Board Members were present:  Dr. Joseph Minnis, Mr. Paul Lockhart,

Ms. Alpa Patel, Mr. Mel Burks, Mr. Gene Shike, Mrs. Jackie Lower and Mr. Guille Cox.

 

Pledge of Allegiance

 

Superintendent Tanoos led the Pledge of Allegiance.

 

Resolution of Memoriam

 

Mr. Shike presented a Resolution of Memoriam for the following:

 

            1.            Mrs. Renetta Farris, former cook, Chauncey Rose Middle School, Vigo

                        County School Corporation.

 

            2.            Mr. William E. Woodbridge, former school bus driver, Vigo County

                        School Corporation

 

First Call for Citizens Comments

 

No comments were received.

 

Consent Agenda

 

Mr. Shike moved, and Ms. Patel seconded approval of the Consent Agenda with the following corrections:

 

1.         New Business – Bid Rejection and Permission to Re-Bid Telephone System

 

            Mr. Cox requested the following information be added to the minutes of the prior

            meeting:

 

            Dr. Minnis moved, and Mr. Shike seconded to accept the base bid from Gibson             Teldata.  The motion passed unanimously. The bid specification did not include             add-ons.  The add-ons will be considered at a future Board Meeting.

 

2.         New Business – Bid Rejection and Permission to Re-Bid Telephone System

 

            Ms. Patel requested that the name of the consultant for the phone system be             included.

            Consultants for the district-wide phone system project are from the firm of

            Technical Dynamics.

 

3.         Re-Finance Committee Recommendation – Comments from Dr. Minnis

 

            Dr. Minnis asked for confirmation that funds raised by the assigned committee

            for artificial turf would be for all three high schools or none.  He also asked for

            the record to note that if the needed funds were not collected in the two-year time             period the $980,000 would be re-allocated.

 

4.         Mr. Shike requested that a formal letter of appreciation be sent from the Board of             School Trustees to those who donate gifts to the school corporation.

 

New Business

 

Personnel Report

 

Mr. Tanoos presented the Personnel Report.

 

Mr. Shike moved for approval.  Mr. Burks seconded the motion.  The motion passed unanimously.

 

Appropriation/Budget Modifications for Budget Year 2007

 

Mr. Tanoos recommended that the Chief Financial Officer be given permission to make budget modifications for the tax-supported funds as shown in the Board packet.  He noted that these transfers would allow appropriations to be adjusted from the adopted budget to the budget as required for operations.  He stated that this would also allow budgets to

be adjusted to amounts approved by the Department of Local Government Finance.

 

Dr. Minnis moved for approval.  Mr. Burks seconded the motion.  The motion passed unanimously.

 

Tuition Support Anticipation Warrants

 

Mr. Tanoos stated that at the May 21, 2007 Board Meeting, the Board of School Trustees granted permission for the Chief Financial Officer to seek a temporary loan in the amount of $12,500,000 to cover anticipated cash flow deficits in the General Fund during the 2007 budget year.  He noted that a notice to bidders was advertised in conformance with state statute, and bids were received and opened on Monday, June 25, 2007 in the Business Office.  The bid was awarded to JPMorgan Chase Bank at a rate of 3.79% interest.

 

Dr. Minnis moved for approval.  Mr. Burks seconded the motion.  The motion passed unanimously.

 

Request for Additional Features in District-Wide Phone System

 

Mr. Tanoos noted that during Board discussion of the district-wide phone system bid on May 21st, additional features were presented that were not included in the base bid.  He stated that in order to provide a full-featured system, it is recommended that we include the features listed in the memo from Mr. Bruce, which is included in the Board Packet.  Mr. Tanoos noted that Gibson Teldata has since provided a discount from the original cost as reflected in your Board packet.

Mr. Burks moved for approval.  Mr. Lockhart seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Appointment of Project Manager for Phone System Project

 

Mr. Tanoos stated that project management is vital to the success of the phone system project, and recommended the services of TechDyn to provide these services.

 

Mr. Cox moved for approval.  Dr. Minnis seconded the motion.  Dr. Minnis, Mr. Lockhart, Ms. Patel, Mr. Burks, Mrs. Lower, and Mr. Cox voted “Yes”.  Mr. Shike “abstained.”

 

(See Proceedings)

 

Purchase of General Furniture & Equipment

 

Mr. Tanoos noted that bids were opened on April 16, 2007 for the purchase of General Furniture and Equipment.  He recommended that contracts be awarded to eleven (11) vendors for a total cost of $66,485.25.

 

Mr. Lockhart moved for approval.  Ms. Patel seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Chauncey Rose Girls Locker Room Renovation Bid

 

Mr. Tanoos noted that bids were opened on May 1, 2007 for the bid of locker room renovations at Chauncey Rose Middle School.  He recommended that a contract be awarded to CDI, Inc., for $101,989.  He also recommended to include base bid 1, alternate #1, alternate #2, and the rejection of all other bids.

 

Mr. Cox moved for approval.  Mr. Shike seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Before and After School Care Program

 

Mr. Tanoos stated that the agreement for the operation of the Before and After School Care Program will expire in July of this year and a new agreement must be signed.  He requested that the Board of School Trustees authorize a request for proposals (RFP) to operate this program, otherwise known as the “Latchkey” Program.  He commented that a two-year agreement would be sought.  Mr. Tanoos also stated that the advertisement is required under I.C. 20-26-5-3, and all potential vendors must meet state criteria.

 

Dr. Minnis moved for approval.  Mrs. Lower seconded the motion.  The motion passed unanimously.

Title II Part A Grant

 

Mr. Tanoos stated that approval is requested for the Vigo County School Corporation to make its Title II, Part A Program decisions based on the School Improvement and Professional Development Plans developed by each if its schools as a requirement of Public Law 221.  He noted that the allocation for Vigo County and the ten private schools is $909,761.00.

 

Dr. Minnis moved for approval.  Mr. Lockhart seconded the motion.  The motion passed unanimously.

 

Comments/Correspondence/Information

 

Second Call for Citizens Comments

 

No comments were received.

 

Information from Superintendent Tanoos

 

Mr. Tanoos presented a brief overview of the end of the year activities.

 

Dr. Minnis inquired about Project 48, and if figures are available yet.

 

Mrs. Lower asked Mr. Azar about the criminal history checks and the Wellness Policy.

 

Mr. Burks expressed concern that he was not aware some members of the Board pulled an item from the agenda for this evening until he received his Board Packet.

 

Mrs. Lower reminded everyone of the Performing Arts production of Brigadoon playing this week.

 

Adjournment:  8:17 P.M.

 

Approved:

 

______________________________President   ______________________________

 

______________________________Vice Pres.  ______________________________

 

______________________________Secretary   ______________________________

 

______________________________Dep. Secy.