VIGO COUNTY SCHOOL CORPORATION

BOARD OF SCHOOL TRUSTEES MEETING

ADMINISTRATION BUILDING – 686 WABASH AVENUE

MONDAY, JUNE 23, 2008

7:00 P.M.

 

M I N U T E S

 

 

A meeting of the Board of School Trustees of the Vigo County School Corporation was held at the Vigo County School Corporation Administration Building, 686 Wabash Avenue, Terre Haute, Indiana on Monday, June 23, 2008 at 7:00 P.M.

 

The following Board Members were present:  Mr. Guille Cox, Dr. Joseph Minnis,

Mr. Paul Lockhart, Ms. Alpa Patel, Mr. Mel Burks, Mr. Gene Shike, and

Mrs. Jackie Lower.

 

Memoriams

 

Ms. Alpa Patel presented a Resolution of Memoriam for the following former employees:

 

            1.         Mr. Charles Myers, former School Bus Driver.

 

            2.         Mr. George Thompson, former Principal, Davis Park Elementary School;

                        Principal, Sandison School; and Grade 6 Teacher at Thornton School.

 

            3.         Mrs. Karen Wright, former Grade 3 Teacher, Meadows Elementary

                        School.

 

Spotlights

 

The following were recognized:

 

            1.         The Vigo County School Corporation Select Choir traveled to

                        Washington, D.C. to perform as the Prelude Choir at the

                        National Cathedral “Indiana Day” services on June 15, 2008.

 

            2.         Ms. Christy Ellis, art teacher at McLean High School, was recognized

                        for being chosen to participate in the Robert Rauschenberg Foundation

                        “The Power of Art:  Teaching Students with Learning Disabilities” held

                        in Washington D.C. this past May.

 

First Call for Citizen Comments

 

No comments were received.

 

Consent Agenda

 

Mr. Burks moved for approval of the Consent Agenda.  Mr. Shike seconded the motion.  The motion passed unanimously.

 

The following Consent Agenda items were approved:

 

            1.         Minutes – Regular Meeting – May 12, 2008

 

            2.         Permission to Purchase Equipment from Extra-Curricular Funds

 

            3.         Financial Status Report – Month Ending April 2008

 

            4.         Financial Status Report – Month Ending May 2008

 

            5.         Encumbrance Report – Period Ending April 30, 2008

 

            6.         Encumbrance Report – Period Ending May 31, 2008

 

            7.         Accounts Payable Docket – Dated June 23, 2008

 

            8.         Interim Accounts Payable Docket – Dated June 23, 2008

 

            9.         Stipend Authorizations

 

            10.       Obsolete Miscellaneous Furniture & Equipment

 

            11.       Professional Leave Requests

 

            12.       Authorization to Commit Resources for Community-Supported

                        Residential Services

 

New Business

 

Personnel Report

 

Mr. Tanoos presented the Personnel Report for approval.

 

Mr. Burks moved for approval of the Personnel Report.  Ms. Patel seconded the motion.  The motion passed unanimously.

 

(See Proceedings)


 

Tuition Support Anticipation Warrants

 

Mr. Tanoos reported that at the May 12, 2008 Board Meeting, the Board of School Trustees granted permission for the Chief Financial Officer to seek a temporary loan to cover anticipated cash flow deficits in the General Fund during the 2008 budget year. 

He noted that a notice to bidders was advertised in conformance with state statute, and bids were received and opened on Wednesday, June 4, 2008.  Mr. Tanoos recommended that First Financial Bank, as lowest bidder, be awarded the contract.

 

Mr. Shike moved for approval.  Mr. Burks seconded the motion.  Dr. Minnis,

Mr. Lockhart, Ms. Patel, Mr. Burks, Mr. Shike, and Mrs. Lower voted “yes.”  Mr. Cox “abstained” because he is a member of the First Financial Bank Board of Trustees.

 

(See Proceedings)

 

Easement at Honey Creek Middle School

 

Mr. Tanoos reported that the City of Terre Haute Board of Sanitary Commissioners has requested that the Vigo County School Corporation grant them an easement in order to connect the Honey Hills subdivision to the existing sanitary district along Vigo Drive.  He noted that this easement will not affect the operation of the school or any current structure other than some fencing near the west end of the track.  The fencing will be restored once construction is completed.

 

Following discussion, Mr. Shike moved for approval.  Dr. Minnis seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Classroom Furniture

 

Mr. Tanoos reported that bids were received and opened on May 12, 2008 for Classroom Furniture.  He noted that it is the recommendation of the committee that a contract be awarded to the following vendors:

 

            Lee Company, Inc                    $142,861.21

            School Specialty                           $1,578.68

            Thiemann’s                                      $933.65

            Total                                        $145,373.54

 

Mr. Tanoos stated that the above recommended vendors are, in the opinion of the committee, the lowest, most responsive and responsible bidders.  The committee also requested that all other bids be rejected.

 

Dr. Minnis moved for approval.  Ms. Patel seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

High School English Electives, German IV, and Exploring Spanish

 

Mr. Tanoos noted that all English elective content area teachers, grades 9-12, had the opportunity to preview and evaluate textbooks and course descriptions set forth by the Indiana Department of Education.  He requested approval for the list of English elective textbooks and supplemental readings listed in the Board Packet.  He noted that all supplemental reading titles are housed at the Instructional Materials Center and/or in each high school.

 

Ms. Patel moved for approval.  Mr. Cox seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Textbook Rental Fees for 2008-2009

 

Mr. Tanoos stated that by Indiana Statute 20-10.1-10-2, local school corporations are to establish annually a fee to rent textbooks that have been adopted by the Indiana State Board of Education and selected by the local school corporation.  He recommended that the following fee amounts be in effect for the 2008-2009 school year:

 

            Kindergarten                            ˝ day                           $62.00

            Kindergarten                            full day             $84.00

            Elementary                               grades 1-5                   $122.00

 

Dr. Minnis moved for approval.  Mr. Lockhart seconded the motion.  The motion passed unanimously.

 

(Please See Board Packet Proceedings for Breakdown of Middle School Fees)

 

Bid for Cafeteria Supplies and Food

 

Mr. Tanoos noted that bids were received and opened on May 13, 2008 for cafeteria supplies and food.  He recommended that cafeteria items 000214 through 970000 for the bid period August 1, 2008 through July 30, 2009 be awarded to the following vendors:  Beasley Foods, Commercial Foods, Fox River Foods, Interstate Brands, Prairie Farms, and Wabash Foodservice.


 

Mr. Cox moved for approval.  Dr. Minnis seconded the motion.  The motion passed unanimously.

 

(Please See Proceedings)

 

Recommendation for Contracting Substitute Teacher Services

 

Mr. Tanoos noted that the current automated sub service system (C.R.S.) needs to be updated, and the costs associated with this updating and renovation or the option of outsourcing to an employment organization has been reviewed.  He noted that the administration’s review of these two options has concluded and it is recommended that the Vigo County School Corporation enter into an agreement with Kelly Services, Inc., to procure, beginning with the 2008-2009 school year, all substitute teacher services.

 

Discussion took place with Board Members asking questions regarding the way in which the school corporation would be saving money, confirming that our standards and security checks would remain the same, as well as if any services other than Kelly had been considered.

 

Following discussion, Mr. Shike moved for approval.  Mr. Cox seconded the motion.  Mr. Cox, Mr. Lockhart, Ms. Patel, Mr. Burks, Mr. Shike, and Mrs. Lower voted “yes”.  Dr. Minnis voted “no.”

 

(See Proceedings)

 

Grants

 

Mr. Tanoos requested approval of the following two Grants:

 

            1.         School Recycling Learning Grant – Hoosier Prairie Elementary School

            2.         Wal-Mart and Sam’s Club Grant – Sugar Grove Elementary School

 

Mr. Lockhart moved for approval.  Mr. Burks seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Comments/Correspondence/Information

 

Second Call for Citizens Comments

 

No comments were received.


Committee Reports from Board Members

 

None

 

Information and Proposals from Board Members and Superintendent Tanoos

 

Mr. Burks thanked the representatives from Kelley Services, Inc., for their information.

 

Mr. Burks also thanked the Parent Teacher Organizations for their support of our students and staff.

 

Mr. Tanoos presented a brief overview of recent meetings and events and thanked the Landscape Committee for their help in re-designing the lawn and adding new flowers and shrubs at the administration building.

 

Information Item

 

Pfizer Corporation awarded Sugar Creek Consolidated the Pfizer Volunteer Grant Award of $1,000.00.  Our thanks go to Tammy Hurst, parent volunteer and former local Pfizer employee for submitting her nomination for Sugar Creek Consolidated Elementary School.

 

Adjournment: 8:40 P.M.

 

 

Approval:

 

______________________________President   ______________________________

 

______________________________Vice Pres. ______________________________

 

______________________________Secretary  ______________________________

 

______________________________Dep. Secy.