VIGO COUNTY SCHOOL CORPORATION

BOARD OF SCHOOL TRUSTEES MEETING

ADMINISTRATION BUILDING - 686 WABASH AVENUE

MONDAY, MAY 21, 2007

M I N U T E S

A meeting of the Board of School Trustees of the Vigo County School Corporation was held at the Vigo County School Corporation Administration Building, 686 Wabash Avenue, Terre Haute, Indiana on May 21, 2007.

The following Board Members were present: Mr. Guille Cox, Dr. Joseph Minnis,

Mr. Paul Lockhart, Ms. Alpa Patel, Mr. Mel Burks, Mr. Gene Shike, and

Mrs. Jackie Lower.

Pledge of Allegiance

Mrs. Jackie Lower led the Pledge of Allegiance.

Resolution of Memoriam

Mr. Shike presented a Resolution of Memoriam for the following:

1. Ms. Virginia Kehrt, former English Teacher, Terre Haute North Vigo

High School; English/Business Teacher, Garfield High School, Vigo

County School Corporation.

2. Mr. Charles “Chuck” Miles, former Board of School Trustees Member,

Vigo County School Corporation.

Spotlight

1. Dr. Kathryn Bauserman, Elementary Education Professor at Indiana State University, and Mrs. Susan Newton, Principal at Meadows Elementary School presented a brief overview of the Reading Resort Grant.

2. Mr. Doug Dillion, Curriculum Coordinator for Career and Technical Education, introduced Mr. Ken Amos, technology teacher at Honey Creek Middle School. Mr. Amos was recently selected as one of

forty-three Technology Education Teacher Excellence Award winners

in the United States. He was also honored with a Lifetime Achievement

Award by Indiana State University.

First Call for Citizens Comments

No comments were received.

Consent Agenda

Mr. Burks moved for approval of the Consent Agenda. Mr. Lockhart seconded the motion. The motion passed unanimously.

The following Consent Agenda items were approved:

1. Minutes – Regular Meeting – April 23, 2007

2. Revised Accounts Payable Docket for April 2007

3. Permission to Pay Interim Claims in May

4. Financial Status Report – Month Ending April 2007

5. Encumbrance Report – Period Ending April 30, 2007

6. Stipend Authorizations

7. Permission to Purchase Equipment from Extra-Curricular Funds

8. Permission to Seek a Temporary Loan

New Business

Blue Ribbon Committee Vocational/Career Program Study

Mr. Lisby noted that the Blue Ribbon Committee for Vocational/Career Program Study met to continue and complete the task directed by the Board of School Trustees to review and recommend the appropriateness of current and possible future vocational/career programs. (Please see proceedings for list of recommendations)

Mr. Cox moved for approval. Mr. Burks seconded the motion. The motion passed unanimously.

Refinance Committee Recommendation

Per Board request, a committee was formed to prioritize the expenditure of $3,000,000.00 generated from the refinancing of Consolidated, Fayette, and Franklin Elementary Schools.

Mr. Tanoos introduced the members of the committee and the following recommendations were made:

1. Vocational Education – $1,025,000

2. Synthetic Turf - $980,000

3. Security - $100,000

4. Paving – $300,000

5. ADA - $200,000

6. Science Labs - $200,000

7. Special Education Room Renovation - $25,000

8. Intercom Replacement - $100,000

9. Wireless Network - $50,000

10. Classroom Furniture - $20,000 plus accrued interest

Following discussion, Mr. Lockhart moved for approval. Ms. Patel seconded the motion. The motion passed unanimously. (See Proceedings)

After the vote Mrs. Lower moved that a Board committee be formed to look into the recommendations of the Blue Ribbon Committee, and how to fully implement their recommendations.

Mr. Cox suggested that the administration appoint the committee with Board Members being a part of it.

Mr. Lockhart commented that the original charge was for the Blue Ribbon Committee to make recommendations to administration who would then make specific recommendations to the Board including the manner in which the delivery would be made.

Following considerable discussion, Mrs. Lower withdrew her motion.

Mr. Tanoos suggested that Mr. Dillion, Mr. Lisby, Mrs. Lower, and another Board Member meet in his office within the next few days to talk about the formation in the future and then bring this back at the next Board Meeting.

Mr. Tanoos’ suggestion was unanimously accepted.

B R E A K 8:30 P.M.

M E E T I N G R E S U M E D 8:40 P.M.

Personnel Report

Mr. Tanoos presented the Personnel Report to the Board.

Mr. Shike moved for approval. Mrs. Lower seconded the motion. The motion passed unanimously.

Purchase of Career Technology Education (CTE) Equipment

Mr. Tanoos noted that bids were received and opened on May 7, 2007 for the purchase of Career Technology Education (CTE) Equipment. Mr. Tanoos requested permission for contracts to be awarded to ten vendors for a total amount of $162,865.40, and that all other bids be rejected.

Dr. Minnis moved for approval. Mr. Shike seconded the motion. The motion passed unanimously. (See Proceedings)

Proposed Calendars for 2008-2009 and 2009-2010

Mr. Tanoos stated that the administrative team met with the V.C.T.A. to discuss future calendars for the Vigo County School Corporation, and recommended that the calendars

listed in the Board Packet for 2008-2009 and 2009-2010 be approved.

Mr. Shike moved for approval. Mr. Lockhart seconded the motion. The motion passed unanimously.

Property Donation

Mr. Tanoos stated that Mr. Paul Mason and Mr. Larry Kirchner have donated vacant property adjacent to Otter Creek Middle School, which measures approximately 50 ft. by 156 ft. He recommended that the Board accept this property and accept the quitclaim deed.

Mr. Cox moved for approval subject to attorney approval. Mr. Shike seconded the motion. The motion passed unanimously.

Art, Music, and Physical Education Curriculum Guides

Mr. Tanoos requested approval for three curriculum guides in the areas of Art, Music, and Physical Education. These guides will be available in the Curriculum offices.

Ms. Patel moved for approval. Mrs. Lower seconded the motion. The motion passed unanimously.

Textbook Rental Fees - 2007-2008 School Year

Mr. Tanoos stated that by Indiana Statute, local school corporations are to establish annually a fee to rent textbooks that have been adopted by the Indiana State Board of Education and selected by the local school corporation. He noted that the proposed fees have been calculated using the formula found in the Indiana Statute.

Mr. Burks moved for approval. Mrs. Lower seconded the motion. The motion passed unanimously. (See Proceedings)

Bid Rejection and Permission to Re-Bid Telephone System

Mr. Tanoos stated that bids were opened on April 19, 2007 for the purchase of a VoIP Telephone System. He noted that after consultation with legal counsel, it had been determined that the specifications for the telephone system were not sufficiently comprehensive to address that needs of the Vigo County School Corporation, and properly advise all bidders of the requirements. Mr. Tanoos requested permission to reject all bids and be granted permission to re-advertise with more comprehensive bid specifications.

Following considerable discussion, Dr. Minnis moved to accept the base bid. Mr. Shike seconded the motion. The motion passed unanimously.

Permission to Seek a Temporary Loan

Superintendent Tanoos noted that the Chief Financial Officer has reviewed anticipated cash flow and cash balances with him for the 2007 budget year. It is projected that the General Fund will have a deficit by the end of June, and that this deficit balance will remain during the following months. The deficit is the result of the late billing and collection of local property taxes. He stated that in order to meet the payrolls and other expenses for the General Fund with timely payments, the Chief Financial Officer considers it necessary to borrow an amount not to exceed twelve million, five hundred thousand dollars ($12,500,000). The proposed borrowing would be in the form of tuition support anticipation warrants.

Mr. Shike moved for approval. Mr. Lockhart seconded the motion. The motion passed unanimously.

Grants

Mr. Tanoos requested permission to accept the following Grants:

1. Project Lead the Way

2. Moving Forward Grant – McLean Education Center

3. Supplemental Math/Science Partnership Grant

Mr. Burks moved for approval. Dr. Minnis seconded the motion. The motion passed unanimously.

Comments/Correspondence/Information

Second Call for Citizens Comments

No comments were received.

Information and Proposals from Board Members and Superintendent

Superintendent Tanoos presented a brief overview of the meetings and activities that have taken place during the past three weeks, and noted that he was re-appointed to the Governor’s Roundtable.

Mrs. Lower stated that as part of the Wellness Committee one of the stipulations was that the principals would report at the end of the year on whether or not their healthy foods and drinks were being augmented in the schools, and asked Mr. Azar if that report come through. Mr. Azar responded that the information has been received and reports will be sent to the principals and Board.

Mrs. Lower requested that the Wellness Committee meet again.

Mr. Lockhart commented that he appreciates being invited to all of the school activities honoring students and employees.

Dr. Minnis commended the Battle of the Books event.

Adjournment: 9:25 P.M.

Approved:

______________________________President ______________________________

______________________________Vice Pres. ______________________________

______________________________Secretary ______________________________

______________________________Dep. Secy.