VIGO COUNTY SCHOOL CORPORATION

BOARD OF SCHOOL TRUSTEES MEETING

MONDAY, MARCH 8, 2004

7:00 P.M.

 

MINUTES

 

 

A meeting of the Board of School Trustees of the Vigo County School Corporation, Vigo County, Indiana, was held at the Administration Building, 686 Wabash Avenue, Terre Haute, Indiana, on the 8th day of March 2004 at 7:00 P.M.

 

The following Board Members were present:  Dr. Joseph Minnis, Mr. Michael Tom, Mr. Mel Burks, Mr. Gene Shike, Mr. Alferd Hamblen, and Mr. Guille Cox.  Mr. Schuster was out of town and unable to attend this meeting.

 

Pledge of Allegiance

 

Mr. Mel Burks led the Pledge of Allegiance.

 

Spotlight

 

Principal Jim Freese, teacher Annette Miles, and representatives of the second period Leadership Class at Terre Haute South Vigo High School presented a brief overview of the program they partner with Anthony Square senior citizens and second grade students from Farrington Grove Elementary School.  A grant from Youth as Resources (C.H.A.N.C.E.S.) provided additional funding for this effort.

 

Information From Superintendent Tanoos

 

Superintendent Tanoos presented an overview of the many events that took place in the school corporation during the last two weeks, and thanked the Vigo County Teachers Association for working out the agreement to have all of our teachers and employees attend athletic events free of charge.  He noted that an outgrowth of that was a monetary donation from the Teachers Association to all of our middle and high schools to be placed in their accounts in honor of working with the school corporation to allow our employees to attend those events.

 

First Call for Citizen Comments

 

Comments were received from the following citizens:  Mrs. Mika Cassell, Mrs. Jane Long, Mrs. Pat Fouty, Mrs. Carolyn Roberts, Mrs. Janice Kluesner, Mr. John Bitzegaio, Mrs. Thressa Bynum, and Mr. Emmitt Tyler.

 

Consent Agenda

 

Mr. Hamblen moved for approval of the Consent Agenda.  Mr. Cox seconded the motion.  Mr. Tom, Mr. Shike, Mr. Hamblen, and Mr. Cox voted “yes.”  Dr. Minnis and Mr. Burks voted “yes” on items 1 and 2, and voted  “no” on item 3.  The motion passed unanimously.

 


The following Consent Agenda items were approved:

 

            1.            Minutes – Regular Meeting – February 23, 2004

 

            2.            Professional Leave Requests

 

            3.            Resolution to uphold the decision of the Hearing Officer regarding the

                        February 23, 2004 Student Due Process Hearing – Student #6809013

 

Report

 

Mr. Brian Kooistra of Hannum, Wagle, and Cline presented a brief overview of the Fayette, Franklin, and Sugar Creek Consolidated Elementary Schools building projects.

 

Mr. Tom asked Mr. Kooistra if there is a timetable when a decision would need to be made by the community group regarding the gymnasium and media center building at Fayette Elementary School.  Mr. Kooistra responded that a decision would need to be made by early to middle of May 2004.

 

Mr. Burks inquired as to what the reason is that the decision has not been made regarding the gymnasium.

 

Mr. Tanoos responded that the administration has not heard from the committee regarding their decision.

 

Dr. Minnis said he would contact the committee members and report back to the Board.

 

Discussion

 

Mr. Hamblen reviewed the proposal he made at the February 23, 2004 Board Meeting regarding naming the playground at the new Franklin Elementary School in honor of Robert C. Mardis, and naming the street in front of the school in honor of Dr. Iverson Bell.

 

Following discussion, Mr. Hamblen moved to waive Board Policy FF, and to name the new Franklin Elementary School playground the Robert C. Mardis Playground, and to name the street in front of the school, Dr. Iverson C. Bell Drive.  Mr. Burks seconded the motion.  The motion passed unanimously.

 

New Business

 

Personnel Report

 

Mr. Tanoos presented the Personnel Report for approval.  Mr. Cox seconded the motion.  The motion passed unanimously.

 

Resolution for Employer Participation in the Pick-up of Additional Employee Contribution

 

Mr. Tanoos requested approval of the resolution that will allow employees to make additional contributions to the Indiana State Teachers’ Retirement Fund and to the Public Employee’s Retirement Fund into the employee’s annuity savings account.  He commented that the contributions will be solely those of the individual employee, and the corporation will not provide any additional contributions.

 

Mr. Shike moved for approval.  Mr. Burks seconded the motion.  The motion passed unanimously.

 

Resolution for Privacy Officer

 

Mr. Tanoos recommended that the Board of School Trustees re-appointment of the Director of Human Resources to serve as the Privacy Officer regarding the Health Insurance Portability and Accountability Act of 1996 guidelines for protection of health related information.

 

Mr. Cox moved for approval.  Mr. Burks seconded the motion.  The motion passed unanimously.

 

HVAC Renovations – Lost Creek Elementary School

 

Mr. Tanoos reported that bids were received and opened on March 2, 2004 for HVAC Renovations for Lost Creek Elementary School.  He requested permission to award Springhill Heating, Inc., contractor for this project for a contract amount totaling $159,439 and that other bids be rejected.

 

Mr. Shike moved for approval.  Mr. Hamblen seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

HVAC Pool/Heat Recovery Unit Renovations – Terre Haute North and Terre Haute South Vigo High Schools

 

Mr. Tanoos reported that bids were received and opened on March 2, 2004 HVAC/Pool Heat Recovery Unit renovations at Terre Haute North and Terre Haute South Vigo High Schools.  He requested permission to award Harrah Plumbing, Inc., for the contractor for this project for a contract amount totaling $329,000 and that all other bids be rejected.

 

Mr. Shike moved for approval.  Mr. Hamblen seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Deming Elementary School Addition and Renovation Project

 

Mr. Tanoos reported that bids were received and opened on March 3, 2004 for the Deming Elementary School Addition and Renovation Project.  He requested approval to award a contract to CDI in the amount of $1,079,413 and that all other bids be rejected.

 

Mr. Hamblen moved for approval.  Mr. Burks seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

Purchase of Xerographic Paper

 

Mr. Tanoos reported that bids were received and opened on February 17, 2004 for Xerographic Paper.  He requested permission to award a contract to Shaughnessy Paper in the amount of $95,665.00 and that all other bids be rejected.

 

Mr. Hamblen moved for approval.  Mr. Cox seconded the motion.  The motion passed unanimously.

 

(See Proceedings)

 

 

 

Comments/Correspondence/Information

 

Second Call for Citizen’s Comments

 

(No Comments Were Received)

 

Information and Proposals from Board Members

 

Dr. Minnis expressed concern about the wording of the drug policy, and suggested that the Board have a committee of administrators, parents, and School Board Members to review the policy to see if it could be clarified.

 

Mr. Burks commented that perhaps a committee should really look at this policy and make sure that students are truly our first concern.

 

Following considerable discussion, Mr. Tom asked Mr. Tanoos to form a committee, which would include Board Member volunteers Mr. Burks, Mr. Hamblen and Dr. Minnis, along with Mr. Aballi, Mr. Azar and representatives from the Parent Advisory Council.  He stated that these would be open meetings posted so interested members of the community would be able to be in the audience as the committee does their work.

 

Adjournment:  8:10 P.M.

 

 

Approved:

 

______________________________President   ________________________________

 

______________________________Vice Pres.  ________________________________

 

______________________________Secretary   ________________________________

 

______________________________Dep. Secy.